As fieldwork educators, you facilitate the learning of students by creating a climate to promote the development of knowledge, skills, behaviours, and attitudes relevant to occupational therapy. As a fieldwork educator, your role will involve:
- Integrating your student into practice,
- Modelling professional practice behaviours,
- Developing your student’s competency within the setting, and
- Providing formal and informal feedback and evaluation on performance to the student and appropriate university personnel.
If you have any questions, please contact email@example.com
Key Fieldwork Documents
Follow our Fieldwork Education Blog
We have a very active blog with tips and stories from our Fieldwork Community. Browse previous posts and receive updates when new stories are posted.
Offer a Fieldwork Placement
Thank you for all of your placement offers for 2021. Approximately 280 placements were coordinated for UBC students by the UBC Academic Fieldwork Coordinator, Donna Drynan.
We are now looking for the offer of placements for 2022.
Useful reference: Recommended Activities for Placements
2022 Placement Dates
The 2022 UBC MOT placement dates are listed below. We will be reaching out for placements in the summer of 2021.
- MOT 1: Level 1 (January 4 – February 4, 2022)
- MOT 1: Level 2A (May 9 – June 17, 2022)
- MOT 1: Level 2B (November 7 – December 16, 2022)
- MOT 2: Level 3A (February 7 – March 25, 2022)
- MOT 2: Level 3B (April 4 – May 20, 2022)
Six Reasons to Make a Placement Offer
Become a Clinical Faculty Member
When you are a fieldwork educator, you are eligible, with access to a UBC library card and many other perks!
It’s rewarding and fun!
We can guarantee that you will learn as much from your student as you will be able to teach them.
Teach the next generation
As the Chinese proverb goes:
Tell me, I’ll forget.
Show me, I’ll remember.
Involve me, I’ll understand.
Give back to your profession with pride
You were once in their shoes! We’re sure you said: “When I graduate I will definitely be a fieldwork educator!”
Enhance critical thinking
Explaining the “why” part of your job prompts you to consider your role and enhance your patient care.
It’s the right thing to do!
Having the opportunity to be a fieldwork educator during a pandemic has stretched me in positive ways. Seeing the impact therapists can have via Telerehabilitation and empowering students who are keen to support clients and are tech savvy, has dialed up my skill sets as a practitioner. I’m truly grateful for the experience!
Hélène T, a recent OT Fieldwork Educator
I was excited to begin my final placement after a lot of unknowns, but along with that came a bit of additional stress and anxiety related to COVID-19 and being in a hospital. There was of course a lot of information thrown at me about safety and PPE, but once we were rolling, all was good. It felt great to get back in to the swing of OT practice.
Jessica H, MOT Class of 2020
Placement Offer Form
We have designed a simple form to respond to our call for offers. Please complete a separate form for each facility and each placement block. If you are unsure or have any questions please contact our Fieldwork Assistant via email firstname.lastname@example.org.
Fieldwork Educator Training & Resources
We offer a number of resources to support clinicians, fieldwork educators and preceptors, please explore and let us know if there is anything we can add to enrich your experience.
Online Workshop Modules
We offer a curriculum of online workshop modules for clinicians, dedicated to discussing how to support students and help prepare preceptors for placements. You can choose some or all of the modules to complete at your leisure, and no registration is required.
Explore the modules:
Online Drop-In Sessions
We are pleased to offer two monthly Q&A sessions with Assistant Professor and Academic Fieldwork Coordinator Donna Drynan. No need to book.
- Zoom meeting link (passcode: 038852)
- Upcoming drop-in dates:
- October 28
- November 4; November 18
- December 9
- Time: 12pm-1pm
If you have any queries, please contact: email@example.com
Teaching Support for Health Professionals
In response to COVID-19 the department has created a helpful support page for health professions preceptors teaching in clinical settings (i.e. outpatient clinics, or hospitals) please visit the Clinical Teaching Support page.
Everything You’ll Need for a Placement
Fieldwork Site Manual – Policies and Procedures
A comprehensive manual to provide students and fieldwork educators with detailed information on fieldwork policies, expectations of roles and responsibilities, and fieldwork evaluation. Educators will find useful sections on communicating with students, preparing for the placement, and HR policies and procedures (e.g., dress code, sickness).
Competency-Based Fieldwork Evaluation
You will be sent the Competency-Based Fieldwork Evaluation form when you are matched with a student. The evaluation form is to be completed by the fieldwork educator and the student at the midterm and final stages of the placement.
This form should be emailed back to the Fieldwork Assistant at the end of the placement.
Recommended Activities for Placements
A description of the five levels of placement that are part of the Master of Occupational Therapy program.
Private Practice Placement Package
Outlines the role emerging placement and includes suggested templates, UBC curriculum details, Worksafe BC policy, preceptor training and resources.
Role Emerging Placement Package
Outlines the role emerging placement and includes guidelines for sites with no occupational therapist on site, and suggested objectives provided by the student’s program.
We are immeasurably grateful to have support from such a wonderful community in and around the province. The Master of Occupational Therapy program could not run without your placement offers and the invaluable learning opportunities for our students.
We celebrate our fieldwork community in the following ways:
We recognize two preceptors each year with formal, student-nominated Excellences Awards:
- The Chris Courtney Award for Excellence in Fieldwork Education is presented annually every July.
- The CAOT Excellence in Fieldwork Award is announced yearly at the March CAOT AGM. The UBC recipient must by a CAOT member. The winner receives formal recognition in the OT Now journal and at the annual CAOT conference.
Yearly Appreciation Certificates
Each preceptor will receive a recognition certificate for their contribution to student fieldwork, sent with utmost gratitude.
Yearly Prize Draw
Every time you take a student, your name will be entered into a prize draw. We draw five names each year and the winners receive monetary recognition.
The more student placements you take in a year, the more entries you will have into the draw.
Winners are announced on the Fieldwork Education blog and in the department newsletter.
Five or more placements
If you take five or more students in a calendar year, you will automatically be recognized outside of the yearly draw.
This level of commitment is equivalent to providing fieldwork education for one occupational therapist, which is a commendable achievement.
Clinical Faculty Appointment
As a fieldwork educator, you are eligible to apply to become a Clinical Instructor and Clinical Faculty Member. You will become a key part of our clinical community and the Faculty of Medicine.
- UBC card and access to the UBC library
- UBC email address
- Travel discounts and more
Frequently Asked Questions
If you have a question, please email the Academic Fieldwork Coordinator, and we will post the answer below to help other clinicians.
How do I become accredited to educate students for a fieldwork placement?
To become a Fieldwork Educator, you must be a qualified Occupational Therapist who has full registration with the College of Occupational Therapists of BC. You do not need to have a Master’s degree to supervise a student. Site accreditation involves completing a site profile and a signed agreement with UBC. For further details, contact the Academic Fieldwork Coordinator.
When can I supervise students?
How long are the placements?
The length of placements vary throughout the program, as follows:
MOT Year 1
- Term 1:
- Aug-Dec (14 weeks) Academic courses
- Jan-Feb (5 weeks) Level 1 fieldwork
- Term 2:
- Feb-April (11 weeks) Academic courses
- May-June (7 weeks) Level 2 fieldwork
- Term 3:
- June-July (5 weeks) Academic courses
MOT Year 2
- Term 4:
- Aug-Oct (8 weeks) Academic courses
- Nov-Dec (7 weeks) Level 2 fieldwork
- Term 5:
- Jan-Feb (6 weeks) Academic courses
- Feb-May (7 weeks) Level 3 fieldwork x 2 placements
- Term 6:
- May-Aug (6 weeks, 8 weeks) Academic courses / research project
Can I share a student with another therapist?
Yes, it is possible for students to have more than one supervisor. This may be the case when supervisors work part-time.
How much work is involved in educating a student in the practice setting?
This will depend on many factors, but generally, Fieldwork Educators are expected to give students adequate orientation to the site and practice setting, set regular (usually weekly) meetings to check-in with the student and discuss casework, and provide adequate opportunities for learning and evaluation.
Although this may seem like a lot of additional work, becoming a Fieldwork Educator is meant to be an enriching experience, both for the student and for the Educator. For more information on the roles and responsibilities of the Educator, see the Fieldwork Site Manual, and/or contact the Academic Fieldwork Coordinator.
Can I supervise a student from another Canadian university or an international student?
In short: Yes!
Students from other countries wishing to come to BC for a fieldwork placement should have their university’s fieldwork coordinator connect directly with clinicians to set up their placements. UBC is not involved in placing international students.
Out-of-province students, however, cannot directly arrange their own fieldwork placements. Instead, UBC works with other Canadian institutions to place out-of-province students, in keeping with the process established by the Canadian University Fieldwork Educators Committee.
What are the benefits of educating a student?
There are many benefits! See our top ‘Six Reasons to Make a Placement Offer’ above and consider making your own list of how educating a student could enrich your life and career.
Can we offer alternative placements that may suit our practice better?
Of course! We encourage our students to have opportunities in every facet of occupational therapy practice including research, administration, community development and cooperative placements.
If you would like to discuss any of these options, please email the Academic Fieldwork Coordinator.