Fieldwork Educators

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As fieldwork educators, you facilitate the learning of students by creating a climate to promote the development of knowledge, skills, behaviours, and attitudes relevant to occupational therapy. As a fieldwork educator, your role will involve:

  1. Integrating your student into practice,
  2. Modelling professional practice behaviours,
  3. Developing your student’s competency within the setting, and
  4. Providing formal and informal feedback and evaluation on performance to the student and appropriate university personnel.

If you have any questions, please contact

Follow our Fieldwork Education Blog

We have a very active blog with tips and stories from our Fieldwork Community. Browse previous posts and receive updates when new stories are posted.

MOT1 Shadow Visit Offer Form

The MOT1 shadow visit is an opportunity for students to spend 1-2 hours with an occupational therapist to learn and reflect upon the therapist’s professional responsibilities in day-to-day practice. To offer a shadow visit for the incoming MOT1s please submit your offer via the form below. The shadow visits take place between October and December. The students will contact you in September to arrange their visit.

Offer a Fieldwork Placement

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Thank you for all of your placement offers for 2022. Approximately 280 placements were coordinated for UBC students by the UBC Academic Fieldwork Coordinator, Donna Drynan. 

Thank you so much for all your Level 2B placement offers (November 7 – December 16, 2022). We hope to have the matches out to you in August. We will begin our recruitment for 2023 later this summer.

Useful reference: Recommended Activities for Placements

2023 Placement Dates

The 2023 UBC MOT placement dates are listed below.

  • MOT 1: Level 1 (January 3 – February 3, 2023)
  • MOT 1: Level 2A (May 15 – June 16, 2023)

  • MOT 2: Level 3A (February 6 – March 24, 2023)
  • MOT 2: Level 3B (April 3 – May 19, 2023)
  • MOT 2: Level 2B (November 6 – December 15, 2023)

Six Reasons to Make a Placement Offer

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Become a Clinical Faculty Member

When you are a fieldwork educator, you are eligible, with access to a UBC library card and many other perks!

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It’s rewarding and fun!

We can guarantee that you will learn as much from your student as you will be able to teach them.

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Teach the next generation

As the Chinese proverb goes:

Tell me, I’ll forget.
Show me, I’ll remember.
Involve me, I’ll understand.

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Give back to your profession with pride

You were once in their shoes! We’re sure you said: “When I graduate I will definitely be a fieldwork educator!”

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Enhance critical thinking

Explaining the “why” part of your job prompts you to consider your role and enhance your patient care.

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It’s the right thing to do!

Placement Testimonies

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Having the opportunity to be a fieldwork educator during a pandemic has stretched me in positive ways. Seeing the impact therapists can have via Telerehabilitation and empowering students who are keen to support clients and are tech savvy, has dialed up my skill sets as a practitioner. I’m truly grateful for the experience!

Hélène T, a recent OT Fieldwork Educator

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I was excited to begin my final placement after a lot of unknowns, but along with that came a bit of additional stress and anxiety related to COVID-19 and being in a hospital. There was of course a lot of information thrown at me about safety and PPE, but once we were rolling, all was good. It felt great to get back in to the swing of OT practice.

Jessica H, MOT Class of 2020

Placement Offer Form

All placement offers from Health Authorities in BC should go through HSPnet. To offer a placement for other fieldwork sites, use our simple form. Please complete a separate form for each facility and each placement block. If you are unsure or have any questions please contact our Fieldwork Assistant via email at

Fieldwork Educator Training & Resources

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We offer a number of resources to support clinicians, fieldwork educators and preceptors, please explore and let us know if there is anything we can add to enrich your experience.

Online Workshop Modules & Fieldwork Educators’ Manual

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We offer a curriculum of online workshop modules for clinicians, dedicated to discussing how to support students and help prepare preceptors for placements. You can choose some or all of the modules to complete at your leisure, and no registration is required.

Explore the modules and download the manual:

Occupational Therapy Fieldwork Education: Transitioning from Practitioner to Teacher

Book a Site Visit with the Academic Fieldwork Coordinator (In-Person/Virtual)

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If you have questions about fieldwork education and would like to arrange a site visit (in-person or virtual), please contact us to register your interest, we will be in touch with you to finalize the arrangements.

Teaching Support for Health Professionals

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In response to COVID-19 the department has created a helpful support page for health professions preceptors teaching in clinical settings (i.e. outpatient clinics, or hospitals) please visit the Clinical Teaching Support page.

Everything You’ll Need for a Placement

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Fieldwork Site Manual – Policies and Procedures

A comprehensive manual to provide students and fieldwork educators with detailed information on fieldwork policies, expectations of roles and responsibilities, and fieldwork evaluation. Educators will find useful sections on communicating with students, preparing for the placement, and HR policies and procedures (e.g., dress code, sickness).

Download the Fieldwork Site Manual

Competency-Based Fieldwork Evaluation

You will be sent the Competency-Based Fieldwork Evaluation form when you are matched with a student. The evaluation form is to be completed by the fieldwork educator and the student at the midterm and final stages of the placement.

This form should be emailed back to the Fieldwork Assistant at the end of the placement. 

Recommended Activities for Placements

A description of the five levels of placement that are part of the Master of Occupational Therapy program.

Download Recommended Activities for Placements

Private Practice Placement Package

Outlines the role emerging placement and includes suggested templates, UBC curriculum details, Worksafe BC policy, preceptor training and resources.

Download the Private Practice Placement Package

Role Emerging Placement Package

Outlines the role emerging placement and includes guidelines for sites with no occupational therapist on site, and suggested objectives provided by the student’s program.

Download the Role Emerging Placement Package

LEAPP Fieldwork Initiative

LEAPP stands for Leadership, Emerging Role, Advocacy and Professional Practice. The LEAPP initiative looks to highlight the diverse employment opportunities available to Occupational Therapists outside of a clinical setting. The initiative aims to equip students with Confidence, enhanced communication skills, performance management skills (efficiency, time management).

Does the placement offer process change for LEAPP?

No, the placement offer process does not change. If you are a HSPnet user, please continue to use HSPnet to offer your placements, if you don’t see the call for offer placement request on HSPnet, please get in touch with us via email (

If you are not a HSPnet user, please offer a placement using the online form above. Please provide as much information as you can about the placement this will help us to categorize the placement, and will be made available to the students when they are making their placement preferences.

Click here to review the LEAPP Infographic

Fieldwork Recognition

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We are immeasurably grateful to have support from such a wonderful community in and around the province. The Master of Occupational Therapy program could not run without your placement offers and the invaluable learning opportunities for our students.

We celebrate our fieldwork community in the following ways:

Excellence Awards

We recognize two preceptors each year with formal, student-nominated Excellences Awards:

  • The Chris Courtney Award for Excellence in Fieldwork Education is presented annually every July.
  • The CAOT Excellence in Fieldwork Award is announced yearly at the March CAOT AGM. The UBC recipient must be a CAOT member. The winner receives formal recognition in the OT Now journal and at the annual CAOT conference.
  • The Regional Fieldwork Educator Awards are an annual award that recognizes OT preceptors from the 5 BC health regions.

Yearly Appreciation Certificates

Each preceptor will receive a recognition certificate for their contribution to student fieldwork, sent with utmost gratitude.

Clinical Faculty Appointment

As a fieldwork educator, you are eligible to apply to become a Clinical Instructor and Clinical Faculty Member. You will become a key part of our clinical community and the Faculty of Medicine.

Benefits include:

  • UBC card and access to the UBC library
  • UBC email address
  • Travel discounts and more

Find out more about how to Become a Clinical Faculty Member, or if you are already appointed, check your contact details in our Clinical Faculty Directory.

Frequently Asked Questions

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If you have a question, please email the Academic Fieldwork Coordinator, and we will post the answer below to help other clinicians.

How do I become accredited to educate students for a fieldwork placement?

To become a Fieldwork Educator, you must be a qualified Occupational Therapist who has full registration with the College of Occupational Therapists of BC. You do not need to have a Master’s degree to supervise a student. Site accreditation involves completing a site profile and a signed agreement with UBC. For further details, contact the Academic Fieldwork Coordinator.

When can I supervise students?

It is recommended that you have at least one year of experience before you educate your first student. We also recommend that you thoroughly consult the Fieldwork Educators’ Manual and review our training resources and online workshop modules.

How long are the placements?

The length of placements vary throughout the program, as follows:

MOT Year 1

  • Term 1:
    • Aug-Dec (14 weeks) Academic courses
    • Jan-Feb (5 weeks) Level 1 fieldwork
  • Term 2:
    • Feb-April (11 weeks) Academic courses
    • May-June (7 weeks) Level 2 fieldwork
  • Term 3:
    • June-July (5 weeks) Academic courses

MOT Year 2

  • Term 4:
    • Aug-Oct (8 weeks) Academic courses
    • Nov-Dec (7 weeks) Level 2 fieldwork
  • Term 5:
    • Jan-Feb (6 weeks) Academic courses
    • Feb-May (7 weeks) Level 3 fieldwork x 2 placements
  • Term 6:
    • May-Aug (6 weeks, 8 weeks) Academic courses / research project

Can I share a student with another therapist?

Yes, it is possible for students to have more than one supervisor. This may be the case when supervisors work part-time.

How much work is involved in educating a student in the practice setting?

This will depend on many factors, but generally, Fieldwork Educators are expected to give students adequate orientation to the site and practice setting, set regular (usually weekly) meetings to check-in with the student and discuss casework, and provide adequate opportunities for learning and evaluation.

Although this may seem like a lot of additional work, becoming a Fieldwork Educator is meant to be an enriching experience, both for the student and for the Educator. For more information on the roles and responsibilities of the Educator, see the Fieldwork Site Manual, and/or contact the Academic Fieldwork Coordinator.

Can I supervise a student from another Canadian university or an international student?

In short: Yes!
Students from other countries wishing to come to BC for a fieldwork placement should have their university’s fieldwork coordinator connect directly with clinicians to set up their placements. UBC is not involved in placing international students.

Out-of-province students, however, cannot directly arrange their own fieldwork placements. Instead, UBC works with other Canadian institutions to place out-of-province students, in keeping with the process established by the Canadian University Fieldwork Educators Committee.

What are the benefits of educating a student?

There are many benefits! See our top ‘Six Reasons to Make a Placement Offer’ above and consider making your own list of how educating a student could enrich your life and career.

Can we offer alternative placements that may suit our practice better?

Of course! We encourage our students to have opportunities in every facet of occupational therapy practice including research, administration, community development and cooperative placements.

If you would like to discuss any of these options, please email the Academic Fieldwork Coordinator.

Icons made by Icon Pond from Fieldwork Recognition photo by Ambreen Hasan, FAQ photo by Jud Mackrill on Unsplash